Meeting Information    

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                                                             The Board - Class of 2008

                                  Julie Swinland: Board, Paul Johnson: Vice President, Liz Oster: Board, Jan Anderson: Secratary, 

                                                                      Mike Metz: President, Ginny Altman: Board

                                                                           Not present- Mada Parnell: Treasurer

German Shepherd Dog Club of  

Minneapolis/St Paul

July Board Minutes

June 28, 2008

Mike Metz, President

Jan Anderson, Secretary

Paul Johnson, Vice President

Mada Parnell, Treasurer

Board Members:

Julie Swinland, (1 year remaining)

Ginny Altman, Board (3 year term)

Board Members Absent:

Liz Oster, Board (2 year remaining)

Guests:  Nils Anderson, Verna Kubik, Sheila Williams-Metz,

President called the meeting to order at 12:05 pm

1.      Mike welcomed the board, thanked Ginny for hosting.

MOTION by Mada to dispense with the reading of the minutes as distributed was seconded by Julie and passed unanimously.

2        President’s Report: 

·        Another successful Specialty weekend has been put to bed.  It was successful for a variety of reasons:

·        A tremendous volunteer effort

·        Obedience entry increased by 250%

Added team and brace competition

Added pre-novice competition

·        Rally was down 20%, but has been trending down

·        Conformation entry increased 30% over last year and was the best in five years, next to the futurity year

·        Improved trophy donation process and increased donations

·        Reduced expenses (even with the increased travel expenses for our judges)

·        Return to the Roseville Armory offered us lower rental costs, indoor obedience, huge grassy conformation ring, two new 10 X 20 canopies (donated by Randy, Darlene, and Pat Cliff)

·        Lots of new spectators

·        Several new members/member applicants

·        Feedback on the show site was excellent

·        The Club is running well!

·        Positive changes are occurring.

·        Aug Board meeting will be held Wed July 30, 6:30pm at Bankers Life and Casualty Co, Lizzie hosting

·        Sept Board meeting will be held Wed Aug 27, 6:30pm at Metz, Mada hosting

·        Mike will update the YahooList to reflect these, and membership meetings

3        Vice President’s Report:

·        No report 

4        Secretary’s Report:

·        Correspondence from Nestle Purina PetCare – video AKC Presentations from 2007 Philadelphia Breeder’s Symposium.

·        Archival Policy tabled.

5        Treasurer’s Report:

·        Executive Session called, discussion followed, motion for action made, Executive Session closed.

·        S & C Bank balance is $1,323.68 in checking and the balance in savings is zero.

·        Associated Bank checking balance is $3,699.38 (but the $1,000 has not been transferred to the money market account) and the

·        Money market balance is $4,958.23.

·        Total club monies approximately $9,356.21  (Note:  Trophy donations have not been billed yet.)

Motion without objection to file for the Auditors.

6        Training Report:

·        Training schedule will be restructured and released for publication on the web.

·        Director of Training will schedule a mandatory trainers meeting prior to the July 18 membership meeting.

7        Budget and Finance Report:

·        No report

.

8        Show Report: 

·         Preliminary show financials presented and they look very good.

·        Profit without food is $1,853.02

·        Sheila has some changes she would recommend for next year’s Show Secretary which she will share at the membership meeting July 18^th (reminder of change in date)

·        Received a thank you note from Linn Klingel.

·        There were two raffle items which were not picked up after the show.

MOTION by Ginny to use them as raffle items at our Match, July 19^th was seconded by Jan and carried unanimously.

·        Scott Anderson, Maple Grove Fire Chief was there both days to offer paramedic support if needed.

MOTION by Ginny to provide an appropriate thank you (gift card) for his time and effort was seconded by Jan and carried unanimously.

9        Match Report:

·        Date is July 19^th, at Bo Vojuvich’s home.  SOG will provide information and directions to Bo’s.

·        Conformation judge is Marilyn Lindsey-Miller; obedience judges TBD

·        Verna contacted judge, Gene Gray, as to availability to do the Temperament Test and he is available.  Coordinating with Jim York. 

·        Based on the number of entries to date (20) and the attractive airfare ($394/roundtrip) will proceed with this test in conjunction with the Match.

·        Temperament Test is not limited to German shepherd dogs.

MOTION by Mada to hold the Temperament Test at a cost per dog of $25 in conjunction with our Match was seconded by Julie and carried unanimously.

10   Membership Report: 

·        No report

.

11   Shep-O-Gram Report:

·        Should be out by July 1^st

·        Will include directions to Bo’s for Match, July 19^th, time, and other details pertinent to the Match and Temperament Test.

·        Continuation of history of the club and other articles of interest are included 

12   Programs:

·        No report.  NOTE:  Herding Fun Day August 9^th.  See SOG for details. There is still time to sign up.

13   All Breed Liaison Report:

·        No report.

14   Website Rewrite Report:

·        Looks good.  Progressing well.

·        Some areas need tweeking.

·        Calendar will be added at some point.

·        Eventually there will be a members-only section, store, and links to various internal and external pages.

·        Ginny has agreed to do the health section which will feature general information.  We will require the user to check a disclaimer box in order to access this section of the web to protect the Club.

15   Regional Club Challenge:

·        No report.

16   Old Business: 

·        State Fair discussion as to how to handle the 10 hour block of time for demonstrations.  Several volunteers have stepped forward for the various segments showcasing the versatility of the German Shepherd dog for the fair-going public.

·        Coordinator needed – if you can handle this short term project let Mike know

·        Budget needs to be developed for parking passes, etc and will be an agenda item to be approved by membership at the July 18 meeting.

·        Business cards for Fair handouts, and to be used throughout the year.

17   New Business:

·        2009 Specialty dates are Saturday, June 20, and Sunday June 21, 2009

·        Show Secretary – Show Chair volunteer positions open and need to be filled as soon as possible.  Send suggestions to Mike.

·        Site – Roseville Armory if available is a cost-effective option for us

·        Agenda item for membership meeting is do we want to offer team, brace, and pre-novice classes

·        Valerie Harrington is available to be our show photographer

·        Discussion as to options to deal with the Quad Cities conflicting show dates

Next membership meeting Friday, July 18, 2008, 8:30pm.

Next board meeting Wednesday, July 30, 2008, 6:30pm, Liz, hosting at Bankers Life and Casualty Co

Meeting adjourned at 2:10 pm                         Jan Anderson, Secretary

German Shepherd Dog Club of

Minneapolis/St Paul

Membership Minutes

April 11, 2008

Mike Metz, President

Jan Anderson, Secretary

Mada Parnell, Treasurer

Board Members:

Julie Swinland, (1 year remaining)

Board Members Absent:

Paul Johnson, Vice President

Liz Oster, Board (2 year remaining)

Ginny Altman, Board (3 year term)

President called the meeting to order at 8:30 pm

Motion by Mada to dispense with the reading of the membership minutes was seconded by Kelly S and carried unanimously.  

1  President’s Report: 

·        All Breed Liaison contact form has been provided to Bobby, Chair and Zoa, who is doing the research necessary for management to determine the level of engagement, reciprocity, and effectiveness with the all breed clubs.  Additionally, we hope to utilize our members who are members of all breed clubs to strengthen these relationships.

·        We have an opportunity to place an ad in the May issue of the Review highlighting the Mating Game and other raffle information.  The cost of the ad is $125 and this will be discussed under the Show Report.

·        Match was well attended and went extremely well.  It was a good and successful night.

·        Training turnout has been good, even on snowy Good Friday. 

·        Date for our summer Match is July 19^th.  It should be outdoors and will include a temperament test.  Cindy will manage the Match and Sheila volunteered to chair the temperament test.

·        Based on our Mating Game promotion, we already have received an exhibitor response from TX for our Specialty Show.

·        In order to increase Novice entries we are exploring possible ideas, one is that handlers not charge for dogs entered in this class.  The SOG will request that ideas to be sent to Mike and/or Sheila.

·        Calendar of desk duty – Ginny will host June and Ginny and Mada will host July.

·        Response for volunteers to help with the Specialty Show has been terrific!  We are about 50% of what we need.  Please make your availability known to Sheila.

·        Certificates of recognition were presented: to Holly and Laurie for their exemplary trophy donation efforts, to Julie for her communication expertise on the SOG, and to Cindy for her excellent organization skills with our Match.

2        Vice President’s Report:

·        No report.  

3        Secretary’s Report:

·        Correspondence:  AKC approval for holding a Plan “A” Sanctioned Herding Test/Trial.  Thank you note from Pat Peterson.  Solicitation from Leader of the Pack. Signed contracts from second choice 2009 obedience judge, Hodgens-Wood, June 20, and third choice 2009 obedience judge Susan Emerson, June 21, received.  NOTE:  Ms Emerson’s contract stipulates she will not judge non-regular rally classes. 

Motion by Nils that we not hold training on July 4^th and June 20^th was seconded by Verna and carried unanimously. 

Motion by Mada that we move the June membership meeting to June 6^th was seconded by Verna and carried unanimously.

·        Archival Policy tabled.

4        Treasurer’s Report:

·        Mada discussed the Treasurer’s Duties document which Mike, Mada, Roger, and Kelly Knight prepared as recommended by the Budget & Finance as well as the Auditing committee providing process and structure for the treasurer as well as offering an incoming Treasurer some guidelines as to the responsibilities which the position entails.  This will be an appendix to the Standing Rules. 

·        S & C Bank signers have been changed and pending final check(s) clearing the account will be closed.

·        Associated Bank checking balance is $4,752.16 (the $1,000 has not been transferred to the money market account yet) and the

·        Money market balance is $4,954.87.

Motion by Helen to accept and file the Treasurer’s Report was seconded by Jinny and carried unanimously. 

5        Training Report:

·        New beginning obedience started this evening. 

·        Verna provided a revised schedule for training which basically rearranged the ring assignments effective April 11^th. 

·        Litter socialization without a trainer will take place from 6:30 to 7:00 or 8:30 to close (whenever the last confirmation class is finished.)  NOTE:  This is on an “as needed” basis.

Motion by Verna  to add this litter socialization class to the training schedule and that the rate structure for members be $2, $4, $6 for the first three dogs in a litter with an $8 cap and for non-members be $3, $6, $9 with a $10 cap was seconded by Nils and carried unanimously. 

Action item: This rate structure and time frame for litter socialization will be added to the Standing Rules. 

·         Verna will provide a new training calendar for the next six months for distribution to membership via web.

6        Budget and Finance Report:

·        Quarterly report review and recommendations will be presented at the May membership meeting.

7        Show Report: 

·        Premium list deadline is April 30^th but she anticipates it being finalized this coming week.

Motion by Sheila after discussion to authorize a mailing budget of $300 was seconded by Mada and carried unanimously.

·        In order to provide brace and team obedience classes a second obedience judge is needed.  If you have any names, please let Sheila know asap!

·        Volunteers still needed for various duties.  Let Sheila know how you can help.

·        The Armory is hosting returning National Guard personnel and families in the basement on the same day as our Show and we will have a donation can for family support at the raffle table. 

·        Members were very responsive to the new platinum, gold, and silver categories based on the trophy donations collected at the Fun Match.  Good job Holly and Laurie and members for your generosity…just under $2,400 was pledged!   NOTE: Trophy donations are used for awards and no other purpose.

·        Match Game raffle for conformation entrants has a counterpart raffle for obedience/rally with a set of three agility jumps and other prizes.

·        We have an opportunity to place another ad in the May issue of the Review.  It will highlight the Match Game and obedience/rally raffles. Cost of the ad is $125.

Motion by Nils to spend the $125 for this ad to be placed in the May issue       of the Review was seconded by Mada and carried unanimously.

·        Armband and ribbon expense was discussed.

Motion by Jinny to set a budget of up to $200 to cover the cost of armbands and ribbons was seconded by Kelly S and carried unanimously.  

·        Thank you to Nils for donating flowers for pictures.

·        Repair of placing silhouettes, and other maintenance issues discussed.

·        Hotel reservations for judges confirmed but 50s Car show in town will make it harder for our exhibitor needs to be met.

8        Match Report:

·        A great time for dogs and their humans!

·        We took in $243.61; $218 in entries and $25.61 from the donation can which Cindy donated to the Club. 

·        Sheila expressed her gratitude for all those who helped and her personal thanks to Mike Wakeling who was her ring steward and made her job easier.

Motion by Mada to hold our Summer Match on July 19^th at a location to be determined by Cindy and with a Temperament Test to be chaired by Sheila was seconded by Jan and carried unanimously.

9        Membership Report:

·         Membership list update has been completed.

·        Two new members, Judy Grumdahl and Karlyn Berg, and one new member applicant, Jennifer B, were reported to the membership.

10   Shep-O-Gram Report:

·        The April issue is out.

·        Need for expenses noted.

Motion by Verna to authorize Shep-O-Gram editor ongoing expenses as long as appropriate receipts are turned in to the Treasurer was seconded by Mada and carried unanimously.   

11   Programs:

·        Martha will look for possibilities for programs held on nights other than Friday training nights, outdoor programs in the summer, weekends that are not show weekends. 

·        Possibility of a Herding Fun Day event if the interest is there.  A survey appeared in the April Shep-O-Gram.  Eileen will check with Kim and Polly as to available dates.  Watch for further information.

·        If you have a general suggestion, pass it on to Martha or any Board member.

12   All Breed Liaison Report:

·        A new role/process is being defined to aid club management using a contact form which will track the level of engagement, reciprocity, and other pertinent information to determine our input/feedback with the clubs.

·        Zoa is researching the three-year historical data to allow Bobby to assess All Breed Club interaction with our Club.

·        Based on this feedback, and because of our June Specialty Show, voting on All Breed judges will occur at our July membership meeting.

13   Website Rewrite Report:

·        Julie noted work is continuing and they will be meeting again shortly.

·        Eventually there will be a members-only section, store, and links to various internal and external pages.

·        Suggestions you have should be conveyed to Julie or a committee member.

14   Regional Club Challenge:

·        Mike noted that we are already off to a great start with two approved AOEs and with a third awaiting approval.

·        Pam requests that and items that do not come from the AKC need to come from you as member to make sure that it is counted in our total.

15   Old Business:  None.

16   New Business: None. 

Next membership meeting Friday, May 9, 2008. 

Next board meeting Tuesday, April 29, 2008, Jan hosting at Bankers Life & Casualty. 

Meeting adjourned at 9:40 pm                         Jan Anderson, Secretary

Mike welcomed the board and guests, thanked Mada for hosting, and called for the reading of the March 8, 2008, board minutes.

Motion by Ginny to approve the minutes subject to a clarification as to the "pre-rally" statement regarding Judge Susan Emerson’s obedience/rally contract, was seconded by Mada and carried unanimously.

Motion by Mada to dispense with the reading of the membership minutes was seconded by Julie, and carried unanimously.

President’s Report:

All Breed Liaison contact form has been provided to Bobby, Chair and Zoa, who is doing the research necessary for management to determine the level of engagement, reciprocity, and effectiveness with the all breed clubs.

We have an opportunity to place an ad in the May issue of the Review highlighting the Mating Game and other pertinent information. Cost of the ad is $125. Will be discussed under the Show Report.

Match went extremely well. It was well attended and a lot of fun. A good and successful night. Discussed further under the Match Report.

Training has been well attended even on snowy Good Friday.

Our summer Match should be outdoors and will include a temperament test. Cindy will manage the Match and Sheila volunteered to chair the test and contact the temperament judge as to availability. Date will be Saturday, July 19^th.

Based on our Mating Game promotion, we have already received an exhibitor response from TX for our Specialty Show.

Looking into ways to bring in Novice entries i.e. one idea is the possibility of handlers not charging for dogs entered in this class. A request for ideas to be sent to Mike will be put in the SOG.

Mike requested hosts for the June and July Board meetings. Julie will host the June meeting 6:30pm, Tuesday, June 10^th at Mike’s home and Ginny will host the July meeting Noon, Saturday, June 28^th at Mike’s home.

Match date of Saturday, July 19 was chosen with a temperament test to follow. The Board recommends separate chairs for each of these events and Cindy will be advised of this. Cindy will research a location, outdoors with shade if at all possible.

Ginny is very close to being qualified to judge temperament tests and will determine what her final requirements are and bring her findings to the membership meeting.

Calendar of desk duty – Ginny will host June and Ginny and Mada will host July.

Motion by Ginny that we not hold training on July 4^th was seconded by Jan and carried unanimously.

Motion by Jan that no training be held at Animal Inn on June 20^th as this is the evening we will be setting up for next day’s Specialty Show was seconded by Mada and carried unanimously.

Action Item: Sheila will check with the Armory to see if we are able to have access to the building at no charge for run-throughs for the obedience people and advise the Board via email.

Motion by Ginny that we change the board meeting to from June 10^th to June 3^rd with the membership meeting to follow on June 6^th was seconded and carried unanimously.

Vice President’s Report:

Trainer for the first conformation class will be Mike Wakeling, Paul will train the second conformation class, and Mike Metz will act as alternate in the absence of either Mike or Paul.

Paul checked with Roger Salava as to club video rentals and discovered that only one rental had been made in the previous year. Roger will maintain the video library.

Motion by Paul that we do not purchase the 2007 National video failed for lack of a second.

It will be discussed at the membership meeting.

Secretary’s Report:

Signed contracts from second choice 2009 obedience judge, Hodgens-Wood, June 20, and third choice 2009 obedience judge Susan Emerson, June 21, received. NOTE: Ms Emerson’s contract stipulates she will not judge non-regular rally classes.

Motion by Ginny correcting "pre-rally" to "non-regular" in the Minutes of March 8^th was seconded by Mada and carried unanimously.

Verna received a phone call from Jan McKim, regarding the State Fair demo for Shepherd Day. It offers an opportunity for all aspects of the GSD to be presented and for our Club to be spotlighted before the State Fair attendees. The demos will no longer be indoors, but in the outdoor area across from the building. Some type of demo will also take place all day long during the Fair hours. This will present a challenge in finding enough volunteers to man the timeframe required because the date is Sunday, August 31^st of Labor Day weekend.

Action item: Because of the magnitude of this opportunity we will need a volunteer to Chair this year’s Shepherd Day demonstration.

Archival Policy tabled.

Treasurer’s Report:

S & C Bank signers have been changed. The balance is $1,323.44 in checking and the balance in savings is zero.

Associated Bank checking balance is $5,261.34 (but the $1,000 has not been transferred to the money market account) and the

Money market balance is $4,954.87.

An Executive Session was requested and held.

Mike, Mada, Roger, and Kelly Knight prepared a Treasurer’s Duties document as recommended by the Budget & Finance as well as the Auditing committee providing process and structure for the treasurer as well as offering an incoming Treasurer some guidelines as to the responsibilities which the position entails. This will be an appendix to the Standing Rules. Mada requested input from the Board so it may be presented at the next membership meeting.

Training Report:

Verna provided a revised schedule for training effective with the April 11^th beginning obedience.

Discussion regarding definition of Puppy Free Time and rate structure followed.

Motion by Mada following discussion and amendment was adopted as follows: that the rate structure be $2, $4, $6 for the first three dogs in a litter with an $8 cap for members and be $3, $6, $9 with a $10 cap for non-members.

The amendment that a non-member rate for Puppy Free Time of $3 for the first three dogs ($3, $6, $9), with a $10 cap and a member rate of $2 per dog for the first three dogs ($2, $4, $6), with an $8 cap carried unanimously.

Action item: The Board will recommend that this rate structure for Puppy Free Time be added to the Standing Rules.

Budget and Finance Report:

No change. At present the committee is reviewing the training budget numbers year-to-year. Report forthcoming when the review is completed.

Match Report: A great time for dogs and their humans! We took in $243.61; $218 in entries and $25.61 from the donation can which Cindy donated to the Club. Sheila expressed her gratitude for all those who helped and especially to Mike Wakeling who was ring steward and made her judging easier.

Membership Report: Linda is updating the membership list and it will be posted to the YahooList and sent out in an email from the Web Guy as soon as it is available.

Shep-O-Gram Report:

The April issue will be sent this weekend.

Programs:

Martha will look for possibilities for programs held on nights other than Friday training nights, outdoor programs in the summer, weekends that are not show weekends.

Possibility of a Herding Fun Day event if the interest is there. A survey will appear in the April Shep-O-Gram. Please reply to Julie via email or phone.

If you have a general suggestion, pass it on to Martha or any Board member.

All Breed Liaison Report:

A new role/process is being defined to aid club management using a contact form which will track the level of engagement, reciprocity, and other pertinent information to determine our input/feedback with the clubs.

Zoa is researching the three-year historical data to allow Bobby to assess All Breed Club interaction with our Club.

Based on this feedback, and because of our June Specialty Show, voting on All Breed judges will occur at our July membership meeting.

Website Rewrite Report:

Julie stated that Gina is working on giving our Home page a more user-friendly look streamlining information already on the site. Eventually there will be a members-only section, store, and links to various internal and external pages.

Suggestions you have should be conveyed to Julie or a committee member.

2008 Show Report:

Premium list deadline is April 20^th but she anticipates it being finalized this coming week.

Members were very responsive to the new platinum, gold, and silver categories based on the trophy donations collected at the Fun Match. Good job Holly and Laurie and members for your generosity. NOTE: Trophy donations are used for awards and no other purpose.

Match Game raffle for conformation entrants has a counterpart raffle for obedience/rally with a set of three agility jumps and other prizes.

We have an opportunity to place another ad in the May issue of the Review. It will highlight the Match Game and obedience/rally raffles.

Cost of the ad is $125.

Motion by Paul to spend the $125 for this ad to be placed in the May issue of Review and to bring it to the membership for their approval was seconded by Mada and carried unanimously.

Julie will price out printing necessary for the show with Kinkos, Office Max, etc and advise Sheila of the options available.

Hospitality for judges – volunteers still needed. If you can help, call Sheila.

Regional Club Challenge:

Mike noted that we are already off to a great start with two approved AOEs and with a third awaiting approval.

Pam requests that you make sure that you advise her of all honors that are included, especially those that may not be obvious (she only receives data from the AKC anything else you need to tell her about.)

Reminders will appear in the Shep-O-Gram.

Ginny inquired as to interest in a health merit award and discussion followed. Look for more information from Ginny.

Old Business: Aggressive Dog – Paul and Lisa evaluated this issue and Myra volunteered to write an opinion on the legal aspects for the Club, Board, and/or Members.

New Business: None.

Next membership meeting Friday, April 11, 2008.

Next board meeting Tuesday, April 29, 2008, Jan hosting at Bankers Life & Casualty.

Meeting adjourned at 3:00 pm Jan Anderson, Secretary

 

German Shepherd Dog Club of

Minneapolis/St Paul

Membership Minutes

March 14, 2008

Mike Metz, President

Paul Johnson, Vice President

Jan Anderson, Secretary

Mada Parnell, Treasurer

Board Members:

Julie Swinland, (1 year remaining)

Liz Oster, Board (2 years remaining)

Ginny Altman, Board (3 year term)

Board Members Absent:

None 

Members:  25; Member Applicants: 0, and Guests: 0 

President called the meeting to order at 8:40 pm 

1.  Reading of the minutes of the February 15 membership meeting. 

Motion by Mada to dispense with the reading of the minutes and to approve the minutes as posted to the Club website was seconded by Zoa and carried unanimously. 

2        President’s Report:

·        Board meetings have been scheduled for the next few months being generally held at noon on Saturday.  The information is posted on the Club Web and YahooList sites for the convenience of the membership should they wish to attend.

·        Calendar has been updated with this information and are open meetings.  As a courtesy, please let me know if you plan to attend.

·        At present we are mailing to approximately 80 households.  Yvonne is contacting membership to determine if SOG via electronic rather than snail-mail is an option for them.  An increase in electronic mailings will result in a substantial savings to the Club.  Results of the survey will be made known as soon as they are available. 

·        Participation by membership in making guests feel welcome, the increase in class usage, and general involvement by membership is a very positive thing.  Kudos!   

3        Vice President’s Report:  Suggestions for streamlining the trophy donation process will be covered in the Show Chair committee report. 

4        Secretary’s Report: 

·        Signed letters of acceptance from our 2009 Specialty Show conformation judges (Lew Bunch, Sat Jun 20 and Bart Bartley, Sun, Jun 21) have been received. 

·        Letters to our obedience/rally judges have been mailed based on their verbal acceptance of our invitation to judge (Sharon Hodgens-Woods, Sat Jun 20 and Susan Emerson, Sun Jun 21.)

·        Letter from AKC approving Rally B classes for our Match, March 28^th.

·        The AKC, GSDCA, USPS, and Secretary of State have been notified.

5        Treasurer’s Report: 

·        Mada stated that the balance in Associated Bank is $5,207.26.

·        The Assoc Bk money market account balance is $4,953.30.

·        S & B Bank is showing a -$.16 savings balance, and a

·        Checking balance due to outstanding checks of $1,322.90. 

·        She noted that the bank statement from Feb 1 – 9 has not been received probably because of the recent merger with Anchor Bank.

·         Insurance of $725 due March 1^st has been paid.

·        Treasurer’s duties with regard to deposits and bill payment are being incorporated into a recommendation to be addressed either in the Club Standing Rules or a policies and procedures manual.  This will give future Treasurers direction and accountability.

Motion by Ginny to file for audit.

6        Training Report:

·        Verna noted the new beginning obedience starts on April 11^th and with that in mind a revised fee structure, times for classes, and ring assignment is in the process of being developed.

·        A seeming inconsistency in fee structure for open ring time fees has been referred to the board for review and input before being brought back to the membership.

·        The need for an opportunity for puppies to move from puppy socialization/playtime type activity to a conformation was also explored based on the request/interest of those already attending classes.

·        A need for a rate for litters was also discussed based on input from breeders and members.

·        Next beginning obedience class starts April 11^th. 

·        Training schedule for the next three weeks:  March 21, regular training; March 28, Match; and No training on April 4^th due to another event at Animal Inn.

·        Front desk is a work in progress but feedback is positive.   

7        Budget & Finance Report: Kelly Knight, Chair, Roger Salava, and Mada are present members of this committee.  The committee will do an analysis of training income/expenses and report back.

8        2008 Show Report: 

·        Sheila stated Bo has been working on securing hotels, but with the 50s Car show in town it has been a challenge.  The judges hotel rooms have been booked.

·        Discussion as to trophies, based on input from Peg as to existing inventory, and other considerations, including our $2,000 budget resulted in a

Motion by Ginny to adopt the Show Chair’s recommendation as it applies to the levels of trophy contribution range, using the descriptive levels of platinum, gold, silver, and bronze with said dollar amounts for each range to be determined by the Show Chair and Trophy Chair was seconded and followed by discussion.  The motion carried with 22 ayes and two nay votes.

·        The contract with the Roseville Armory has been signed for $450 for the weekend.

Motion by Verna to approve obedience brace and obedience team classes provided that the current obedience judges will do it was seconded by Craig and carried unanimously.           

·        No “official” Saturday evening event is planned. 

9        Match Report:  Cindy Muehlbauer, Chair, stated everything is going well.

·        With the help of Julie and Peggy obedience judges and awards have been finalized.

·        She brought Match flyers that members can distribute to advertise.

·        She will post the Match notice on several of the lists she knows of.

·        Snacks and beverages will be provided (free.)

Motion by Verna to hold a temperament test in conjunction with our Summer Match  provided a Chair can be found and we have a minimum of 20 dogs (to cover costs) was seconded by Joan and carried unanimously.

·        Eileen stated the Performance/Herding Match has been submitted to the AKC and is awaiting their approval. 

·        Verna noted that a “herding fun day” program was also being considered and a proposal would be submitted to the membership for consideration.

10    Membership Report:

·        Linda welcomed Gina McCuen in attendance tonight, and Anna S as new members.

·        Linda reported two new member applicants, neither in attendance.

·        Linda is readying the 2008 Directory which should be available next month. 

·        Again, is this something that needs to be mailed, or can be received by email.

11     Shep.-O-Gram:

·        Julie was introduced as the SOG Editor based on the Board’s recommendation that as the monthly SOG has become very comprehensive and in an effort to maintain continuity, along with Julie’s availability to complete 12 issues of the SOG that she commence doing all 12 issues as soon as possible.

·        We will need to meet the requirements for the Newsletter contest. 

Motion by Verna to ratify the Board’s recommendation to make Julie the Shep-O-Gram Editor was seconded by Mada and carried unanimously.

12    Programs:  Mike has spoken with Martha Simonett who has agreed to be Chair of this committee.

·        Being considered is moving the programs off Friday training night.

·        If you have a topic you would like to have presented, please let Martha know. 

13    All-Breed Liaison: 

·        Mike announced Bobby Moore as All Breed Liaison and explained the new structure this position would entail such as determining level of engagement,  reciprocity, what do they require/expect of us and we of them, and a form to aid in processing this information is being developed.

·        Zoa volunteered to do any of the detailed research with regard to past judges and entries that might be necessary to complete that portion of the review.

·        Letter from St Croix Valley KC received requesting supported entries and trophy donations for their August 23 and 24^th shows.  Deadline for response March 20^th.

Motion by Verna that Bobby and Peg determine what trophies might be available to fulfill this request from St Croix Valley KC and respond by the deadline date was seconded by Bo and carried unanimously.

14    Website: 

·        Julie announced that Gina, in addition to becoming a new member, has joined the Web Rewrite committee and work is progressing very well. 

·        Julie requested that action shots of our dogs be sent  to her for inclusion in our website.

·        It was noted that the application for the Website contest had been submitted. 

15    Breed Club Challenge:  Pam Magadance chairs the committee. 

·        No report.

·        Mike requested that ALL qualifying items be sent to Pam as she does not receive anything from the parent club or other sources.   

16    Old Business – Selection of All Breed Judges

Tabled as a motion was passed at the March Board meeting to place a moratorium on voting for all breed judges until we have the report from the all breed liaison due by the April board meeting. 

17    New Business – Audit Report – Roger Salava, Chair

·        Mile thanked Roger, and his committee, Helen, Mada, and guest Pam for a job well done.

·         Roger presented the following 2007 Audit results.

·        All items reviewed met all the requirements in place for sound accounting practices.

·        All bank statements reviewed had been reconciled appropriately.

·        In summary, the Audit Committee agrees the GSDC-MSP club funds have been handled in a manner prescribed in the Standing Rules of the Club.

·        Additionally, Club fund balances are accurate as reported by the Treasurer.

·        A recommendation was made to provide some type of “GSDC-MSP Treasurer’s Manual” to aid any incoming Treasurer in what their duties will be.

·        Mike noted that this type of “job description” will be done for committee chairs as well, the Treasurer’s duties was just the place we started.

Motion by Sheila to accept the Audit Report was seconded by Liz and carried unanimously.

                        Motion by Sheila to adjourn was seconded by Bo. 

Next membership meeting Friday, April 11, 2008.

Next board meeting Saturday, April 5 2008, Mada hosting at the Metz home. 

Meeting adjourned at 10:10 pm                         Jan Anderson, Secretary